WhenToHelp can be set up to automatically notify Helpers when there is a new
schedule or when their schedule has changed. Each Helper has a
Notifications page where they can enter email addresses and text message
addresses and choose what events trigger a notice sent to each address.
(Coordinators with permission to edit Helpers can also view and set up these
notifications for Helpers from the
Helper
details page.)
The default when adding an email address
includes receiving notifications when Coordinators publish or change published
shift adds to tradeboard, or sends them a message.
Email notifications sent to Helpers that include specific schedule data also
include a confirmation link that the Helper can click to confirm receipt of the
email notification change.
You can stop automatic notifications from being sent out when Publishing &
Unpublishing by changing that option on your SETTINGS "Info & Settings"
tab. This option can be turned on and off and at any time and the change goes
into effect immediately.
Stopping Notices when Changing Shifts on a Published Schedule
When changing a shift on a published schedule you can check
or uncheck the box
for whether to send notifications to affected Helpers.
A useful Schedule View when making multiple changes to a published schedule is
the Multi-Shift Edit Schedule View which allows you to change a number of
shifts, set whether or not to send notifications and then Save Changes all at
once. Note these check boxes default checked or unchecked based on your SETTINGS
page notification option choice.
If you have a lot of changes to make to a
Published schedule you might consider UnPublishing
that schedule, making the changes, then Publishing again.
Messages when you Publish can be viewed when users sign-in to WhenToHelp.com so
Helpers do not need to have an email address to send and receive messages. Messages are automatically forwarded to the
user E-mail
(Notification options are set to forward WhenToHelp messages.
On the Statistics and "By Helper"
schedule views (You can see the status of whether Helpers have been
e-mailed the schedule, 
confirmed
receipt of e-mail, or 
have logged in and viewed the
schedule.)
