Replacements - Who's Available?
If a Helper calls in sick, is called out or you would like to change the Helper for a shift simply click the shift and choose another Helper. The list of Helpers
displays in order of
availability and time preferences with the best recommended Helpers listed
first.The list can also be sorted alphabetically
by clicking the Name column heading.
Finding a replacement for a shift using the "By Helper" view
From the "By Helper" View
Click the shift that you want to change to open the
"Quick Shift EDIT" window
Click the "Show Available Helpers"
link
Then in the Shift Change window you can see a
list of available Helpers - sorted by who prefers that shift time. To Choose a
new Helper click their name (to see a Helper's details double-click their
name) then click the Save Changes button.
Finding a replacement for a shift on all other weekly views:
From any weekly Schedule View
Click the shift that you want to change to directly open the Shift Change window
Make any changes to the shift
Choose a Helper to assign the shift by clicking the name once. When you
click the Save Changes button they will be assigned.
Or if you want to unassign the shift, choose "None (Unassigned Shift)" and the shift will automatically be
posted to the tradeboard until a Helper is assigned or picks it up) This will
also send out notifications to qualified Helpers if they have signed up for
them.
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Another way to see who might be a good choice for a replacement is to click the "View Availability Chart" link in that window. This gives a graphical view of who is available and who likes that time period along with each Helper's number of hours under maximum for that week
Click Save Changes
The window will close and the schedule will be updated
Changing a published schedule automatically sends out notifications to all
affected Helpers (unless the Send Notices to Affected Helpers box is
unchecked)
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Note: The Shift Change window defaults to the "Grid View" of Helpers - if you
have any trouble with this grid
you can click the "Try Non-Grid View" link in the
upper left of the Shift Change window to try our old page view without the
Helpers appearing in a grid. The view will remain the same
unless you change it back.
 All changes made to a shift in the last 30 days are
recorded in the shift's Shift History.
Related Topics:
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WhenToHelp.com Online Scheduling
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